When you start KeyToMusic 1.4.5 for the
first time, you will notice there is a large button at the bottom right corner
of the Main Menu.
Until you register KeyToMusic by entering
the Registration Key, you will be limited to a maximum of 10 albums. Other than this the program will be fully
functional.
If you have downloaded the program from the
internet, in order to enter an unlimited number of albums, you will need to
request a Registration Key from our website at
www.keytoit.com.au/reg_frm.asp).
If you are installing the program from
Disks you have purchased, the Registration Key will be included in the package
you received.
When you are ready to Register the program,
click the button to Enter Registration Key and follow the prompts.
Now you can start using KeyToMusic!
Select ALBUMS
from the Main Menu.
The Album
Selection Screen will be displayed.
To add new albums, click the NEW button.
To change an existing album, first click on
the album displayed in the list, then click CHANGE.
If you wish to look at an album without
changing it, first click on the album displayed in the list, then click VIEW.
There are two ways you can find an existing
album with KeyToMusic.
To make it easier to find an album you wish
to CHANGE or VIEW, click one of the SORT
ORDER Radio Buttons in the bottom left corner. You can also specify whether you want the list sorted in
Ascending or Descending order by clicking on the appropriate radio button in
the DIRECTION box. The sort order of
the list will change automatically.
You can also use the Search Criteria at the
top of the screen, to search for a particular album. Simply type in any or all of the details of the album you wish to
find then click the Binoculars Button
to select albums matching your criteria.
To show all albums again, click the Clear
Button.
See the section on ‘How to Use Search Criteria Effectively’ on page 7 for hints on searching.
Once you have selected an album, or if you
are entering a new album, the Album
Details Screen will be displayed.
This example shows an album after the details have been entered.
|
Field
Name
|
Description
|
Required/
Optional
|
|
Album Number
|
The default option is for this to entered
automatically for each new album.
You may to choose to enter this manually if you wish (see Options
Section)
Hint: If you wish to
catalogue your Disk/Cassette cases, you can use this number for your
stickers.
|
Required
(Automatic)
|
|
Media
|
Select the Recording Media from the list.
Default is Compact Disk
|
Required
|
|
Identity Number
|
The unique ID code printed on original
albums. For reference purposes. eg. Insurance
Claims
|
Optional
|
|
Genre
|
Select the type of music or Genre from the
list. If you wish to add more Music
Types, refer to section on Other Options.
|
Required
|
|
Year Recorded
|
The year the album was recorded.
|
Optional
|
|
Record Company
|
The recording company that produced the
record. For reference purposes only.
|
Optional
|
|
Comments
|
Any comments about the album. eg. Special
Edition.
|
Optional
|
|
Album Cover File
|
Click on the button to the right of the
box (with the yellow folder) to select an existing scanned file.
Please refer to section on Other Options
for details on how to change the default settings.
|
Optional
|
If you are entering Double CD's or
Cassettes recorded on both sides, you can enter them as one album with multiple
Disks/Sides.
|
Field
Name
|
Description
|
Required/
Optional
|
|
Title
|
The title of the Disk/Side.
|
Required
|
|
Various Artists
|
Click the Checkbox if the Disk/Side has
multiple artists, leave blank if it has only one. This will allow you to enter an artist separately for each
song.
|
Required
(Default is blank)
|
|
Artist
|
The artist for the Disk/Side
|
Required
|
|
Disk No
|
If you have a multi-disk, jukebox style CD
Player, you may wish to record the disk number in this field. This is useful for finding the disk to
play when reading a printed report.
|
Optional
|
To enter the next Disk/Side, press the RETURN KEY after the entering the first
Disk/Side. A new blank row will appear.
When you have entered all of the
Disks/Sides for the Album, click on the Songs
Tab at the top of the Album Details
Screen.
To select the Disk/Side you wish to enters
songs for, click the Drop Down Box
near the top left corner and select a number.
If you don't have a Multiple Disk album, there will only be a 1 to select.
|
Field
Name
|
Description
|
Required/
Optional
|
|
Track Title
|
The title of the Song.
|
Required
|
|
Artist
|
The artist for the Track.
This field will only be available if you
have specified that this Disk/Side has Various
Artists on the Album Details Tab. The default of 'Unknown' can be typed
over.
The artist name will default from the
Album Details screen if not a Various Artists album.
|
Required
|
|
Track Length
|
The length of the track in Minutes and
Seconds.
Enter as a four digit number e.g. 0345 for
3 minutes and 45 seconds. A colon
will automatically be entered between the minutes and seconds.
|
Optional
|
Pressing the RETURN KEY after the last field will automatically add a new blank
row.
Add as many songs as required. The scroll bar at the right hand side will
display the songs entered that don't fit on the screen.
·
The top section is the Search Criteria
Section.
·
The middle section is the Search
Results Section.
·
The bottom section is the Custom
PlayList Section.
1. Select Enquiries from the
Main Menu.
2. Select Song Search from
the Enquiries Menu.
3. Type in one or more criteria in the appropriate boxes. e.g. Song Title, Artist. Note that if you
don't put in any criteria, all songs will be listed. See the section on ‘How to Use Wild Card Searches’ for hints on
searching.
4. Click the Binoculars Button
to start the search.
5. Any matching songs will be displayed.
6. A Count of Songs Selected is displayed in the bottom left hand
corner.
7. To start a new search, you may either type over your previous
criteria, or simply click the Clear
button.
8. Click the Close button to
return to Main Menu.
Hint: If you wish to change the details of an album while using the
song search screen, simply Double-Click on a song.
The Search Criteria for the Album List and the Song Search screens work the same way.
The easiest way to explain how searching
works is to use some examples.
If you want to search for a particular
Artist, say ‘Shanley Del’ you don’t have to type in the whole name. You can search for some of the characters in
the name. There are two situations
requiring slightly different methods, which are explained here.
Example 1 – Normal Seaches
If you knew the
first name, you could type in the first few characters of the name, in this
case ‘Shan’, in the Artist box and
you would find all artists starting
with ‘Shan’.
Example 2 – Wildcard * Searches
If
you didn’t know the first name of the artist, you could type ‘*Del’ and it
would find all artists with ‘Del’ anywhere
in the name.
You can
also use this method if you don’t know the exact spelling of a name, or if you
are looking for particular words to relate to a theme.
This works
the same way with most fields including Album Title, Song Title, Year Recorded,
etc.
The Custom
Playlist is useful for compiling a specific list of songs for playing
later. It shows the total length of
songs selected, providing the minutes have been entered for each song..
The Playlist can be printed out using the
reports menu.
1. First find a song, using the Search
Critieria then select the song by clicking it once.
2. Next click Add Song to
Playlist Button.
3. To remove specific songs from the Playlist, click Remove Song Button.
4. Click Clear Playlist Button
to clear all songs.
Reports allow you to print a list of
information stored in KeyToMusic.
1. Select Reports Menu from
the Main Menu.
2. Select Reports from the
Reports Menu. This will open the Report
Criteria Screen.
3. Select a Report from the drop down list.
4. Some Reports allow you to select a specific Recording Media (eg. CD, Cassette, LP, DVD). The default is All.
5. Some Reports allow you to select a specific Music Genre. The default is
All.
6. Some reports allow you to select the order you wish to sort the
report. You will be prompted to do this
if you forget. Simply click the checkbox on the left-hand side, and
then click the drop down list to
select a field to sort on. You may
choose up to 3 sort levels. If you wish
to remove a Sort Level, click the checkbox
so it becomes blank.
7. Click OK to start the
report.
8. The report will preview on the screen. If you wish to send the report to the printer, click the small printer
button on the toolbar. If you don’t
wish to preview the report first, click the Print Checkbox before
you click OK.
9. When you have finished previewing a report, click Close to return to the Report Criteria
screen.
10. Click Cancel to return to
the menu.
1. Select Reports Menu from
the Main Menu.
2. Select Reports from the
Reports Menu. This will open the
Generate Random Playlist Criteria Screen.
3. Type in the number of random songs you wish to generate.
4. Choose whether you want to select from All Genres, or Select from
specific Genres using the list box on the right. The default is All Genres.
5. Select Media from the drop down list. The default is Compact
Disc.
6. Click OK to start the
report.
7. The report will preview on the screen. If you wish to send the report to the printer, click the small
printer button on the toolbar. If you
don’t wish to preview the report first, click the Print Checkbox before
you click OK.
8. When you have finished previewing a report, click Close to return to the Report Criteria
screen.
9. Click Cancel to return to
the menu.
If you would like to add more Genres to the
default list, select SETUP from the
Main Menu, then select Genres from
the Setup Menu.
Simply type in your new Genre in the last
empty box, then press the Enter Key.
Click CLOSE
to return to the menu.
KeyToMusic has the facility to work with
multiple Music Collections. This can be
useful if you wish to separate your music into multiple Collections, or be able to open other peoples Collection Files.
To create a new collection, choose Setup from the Main Menu, then select Create New Collection. You will be prompted to enter a name for
your new Music Collection. Type in a
name you will be able to identify your collection by, and click OK.
To Switch to your new Collection, return to
the Main Menu and click on Switch
Collections. You will be prompted
to select a Collection File, the Collection you just created should be
displayed in the Dialogue Box. Select
it and click Open.
At any time, you can tell which Collection
you have open by looking at the top bar of the KeyToMusic Menu.
Choose Setup
from the Main Menu then select Options
from the Setup Menu.
By default, KeyToMusic will automatically
issue the Album Number for you. If you
wish to enter Album Numbers manually, for example if you already have your own
catalogue system, simply uncheck the Auto
Album Numbering checkbox before you start entering any albums.
If you change this option after you have
entered some albums into the database, you may experience unexpected results
when sorting data, so it is advisable to make your choice before you start.
By default, when you create a collection,
no password is required to use it.
If you turn on Security, only the currently
selected Collection is afffected.
Once a Collection is secured, when you open
the Collection, the user will be prompted to Login as Data Entry or Enquiry
Only Mode. Enquiry Mode does not
require a password, but Data Entry Mode does.
If you would like to prevent people from
making changes to the current Collection, check this option. Initially the password is set to
‘TEST’. Please change this next time
you open the collection file for security reasons. Write your new password down and store it in a safe place.
This option allows you to control how many
characters can be entered for your Album Number or Catalog Number. This maximum cannot be any more than 10
characters.
This option only affects the currently
selected collection.
If you have a scanner and would like to
scan the cover of each album, the location of the scanned images for the
currently selected collection can be specified in the Options screen. The file types recognised by KeyToMusic are
JPG and BMP files.
HINT: When you are scanning your Album Covers,
there are two things you need to consider in order to minimise the load on your
PC.
1. We recommend saving the scanned image as a JPG file as they take up
less space on your hard drive.
2. Resize the scanned image so it is approximately the same size as the
Box that displays the picture on the Album Details Screen.
Click OK
to accept changes.
System Options is for display purposes
only. If you need to contact Key To
I.T. regarding a Key To Music, you may be asked to go to this screen to provide
details of Program Versions, etc.
You will not normally need to use this
screen.